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Block Personal Email
access at Office

Allowing employees to access personal email at work can potentially jeopardize company data security and productivity due to several reasons.

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Email Blocking

How Blocking Personal Email Boosts Workplace Productivity.

Companies use personal email account blocking to ensure security and prevent data breaches. This network function is handled by a proxy server or firewall, and it only allows internet traffic to a specific server via a corporate network. Personal email accounts pose a risk to a company's data, security, and productivity. To address these risks, it is recommended to create a policy that prohibits the use of personal email accounts in the office or on the corporate network. However, this policy needs to be enforced with filters and blocking tools, such as miniOrange advanced email filter, which intercepts HTTP headers of email traffic ( HTTP based Authentication ) and reads the domain name to effectively block access to personal email accounts.

Block Access to Outlook Email

Block user access to personal Outlook accounts while at work to elevate data security ensuring no data is shared or transferred between personal and business Outlook accounts.

Block Access to Hotmail

user access to personal Hotmail accounts while at work to elevate data security ensuring no data is shared or transferred between personal and business Hotmail accounts.

Why Sending Data To Personal Email is a Security Risk?

  Currently, when Cloud Apps is established for an organisation, users are free to utilise personal email for personal usage.

  This causes a lot of concern for businesses since it makes it difficult to execute company policy regarding using personal email at work without spending a lot of money on a firewall.

  This is a significant roadblock for small to medium businesses and occasionally keeps the company from going cloud apps.

  Organizations subject to regulations like the US Health Insurance Portability and Accountability Act (HIPAA) and the UK's Financial Services Authority are reluctant to switch to Cloud Apps because they must demonstrate that sensitive information cannot be shared between business and personal cloud apps accounts.

Allow workforce to login using identity brokering

MFA - Multi-Factor Authentication Factors

What is Forward Proxy?

A forward proxy (commonly referred to as a proxy) acts as a broker that carries out a task on behalf of another entity, as the name suggests. A proxy like this acts specifically as an intermediate between a user device (or user devices) and the internet. Instead of establishing a direct connection with a web destination, a device connects to the proxy, which then establishes a connection with the location on its behalf. The proxy then assesses outbound requests and responds to them before passing them to the external destination. When a destination returns the communication, it transmits it to the proxy, which examines it, takes any necessary action, and then passes it to the originating device if necessary.

Ensuring Company Data Protection by Prohibiting Personal Email Usage in the Workplace

By adding a firewall in your network

If you already have one you can make the changes in request going to cloud apps services. This is a reliable option but this requires too much changes in the infrastructure if you do not have the firewall. Also a firewall is a very expensive option, if you want to make any changes in your existing firewall it costs a lot of money.

By using an extension

It does not allow personal email login. This modifies the request at the time of sending and only allows if someone is trying to login with a personal email address. This solution is specific to the browser and only works in the browser which has the extension installed. The user has enough access to remove the extension so if you are planning to enforce this policy users can easily bypass it.

By using a web proxy

Web proxy basically sends all your requests to a proxy server which checks and validates your requests and if the request is legitimate then it forwards your request to the requested server. miniOrange does support this solution and this allows network administrators to do a lot more than blocking personal email access.

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